Project Assistant

undp - Manila, Philippines | 2025-01-09 15:12:12

Background
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Since 2014, The United Nations Development Program through its Biodiversity Finance Initiative (BIOFIN) Project, has been supporting the Philippine Government in articulating the financial resources it needs to maintain a healthy biodiversity portfolio in-country. In particular, BIOFIN in collaboration with Department of Natural Resources Biodiversity Management Bureau has conducted the following assessments:  1) Policy and Institutional Review (PIR); 2) Public and Private Biodiversity Expenditure Review (PPBER); 3) Assessment of financial needs (cost and gap analysis of implementing Philippine Biodiversity Strategy and Action Plan (PBSAP)).  These assessments significantly contributed to the development of a Biodiversity Finance Plan. 

The PMU works closely in terms of project implementation with the Biodiversity Management Bureau. The Division Chief of the Biodiversity Planning and Knowledge Management Division and UNDP Climate Action Programme helps to oversee the day-to-day activities of the PMU and ensures that smooth coordination with the other Divisions

The Project Assistant will be responsible for providing back-office/administrative support to the Project Manager including: (1) facilitating procurement; (2) financial and administrative tracking of activities and expenses; (3) budget management; (4) monitoring and evaluation; (5) liaising with UNDP country office and global BIOFIN administrative team to facilitate financial reporting and compliance, and UNDP procurement and travel compliance.

Duties and Responsibilities

Under the over-all guidance of the Project Manager, the Project Assistant is expected to prepare annual and multi-year budgets, provide overall administrative and management support to project implementation, support M&E and provide technical support in the implementation of selected finance solutions. 

1.) Provide Management Support to Project Manager  
 
  • Assist in project-related activities, including planning for meetings, local and national consultations, duty travel, and other project-related activities.
  • Ensure all national and international travel is organised smoothly.
  • Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations.
  • Draft and ensure approval of minutes of meetings
  • Prepare annual budget in close coordination with the project management team
  • Assist in preparation and submission of quarterly reports to UNDP, BMB and FASPS-DENR. 
  • Collaborate in the preparation of terms of references as needed
2.) Assist in implementing finance solutions   
 
  • Monitor consultant outputs, as needed
  • Facilitate and organize relevant meetings, workshops, focus group discussions, etc. 
  • Support the preparation, release, and tracking of documents necessary to implement the finance solutions
3.) Any other duties assigned by the National BIOFIN Leader that have direct relevance to the project.  
 
  • Contribute to implementation of project’s M&E and Communications Plan
  • Prepare minutes of all meetings
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.  
 
Competencies
Core  

Achieve Results:

 

 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

 

 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

 

 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

 

 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination   LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

 

 LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

 

 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
2030 Agenda: Planet Nature Ecosystems and biodiversity
Administration & Operations  Events Management (including retreats, trainings, and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business Development Knowledge Generation Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Business Management Project Management  Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Business Management Partnerships Management Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
  
Required Skills and Experience
 
Education:
Min. Education requirements
  • Secondary education is required.
  • University degree (bachelor’s degree) in Biology, Forestry, Public Administration, Administration, Agriculture, Environmental Science, or other related fields will be given due consideration, but is not a requirement.

Experience:

Required skills 
  • Minimum 5 years (with secondary education) or 2 years (with bachelor´s degree) of experience in project assistance.
Desired skills in addition to the competencies covered in the Competencies section
  • At least 2 years’ experience in events and documentation organization.
  • At least 2 years’ relevant experience in biodiversity conservation, environment or natural resources related projects with government or NGOs.
Required Language(s)  Fluency in English and Filipino is required.
Professional Certificates None
 
Disclaimer
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
 
Scam warning
 
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