Seasonal Production Assistant - Macy`s Choir
Bring Your Amazing Self to Work
At Macy`s, Inc. we`re on a mission to create a brighter future with bold representation for all. This is our Mission Every One. We know that each person here is unique. So we respect and invest in each individual to create growth, pride, and satisfaction. If we are able to bring our whole selves to work, it translates into a more abundant and wider array of ideas and energy for all to benefit from. Our success will be built on amazing colleagues, working together.
Job Overview
The Seasonal Production Assistant for Macy’s Branded Entertainment supports the Creative Production team in various aspects of production for the upcoming Parade season. This role involves assisting with the Macy’s Thanksgiving Day Parade and providing general office support.
What You Will Do
- Conduct general office duties, including answering phones, taking reservations, conducting research, data entry, ordering supplies, and filing.
- Spearhead logistics and communication for the Macy’s Choir project, including:
- Partner with the creative team to plan the welcome reception.
- Field all questions from internal employees leading up to Parade Day while coordinating with HR and the travel department.
- Coordinate transportation for employees.
- Create and manage the group itinerary.
- Collaborate with the studio team on wardrobe.
- Arrange hospitality items for the group, such as welcome gifts, gift bags, and name tags.
- Organize meals for the week of the event.
- Partner with the creative team on b-roll opportunities.
- Coordinate with the tourism team on group excursion options for employees.
- Enter data into the FileMaker Database.
- Schedule messengers and deliveries.
- Send mass emails to volunteers.
- Analyze database and online registration system information.
- Maintain equipment and software.
- Assist with the planning of pre-parade events for the Parade Group.
- Schedule and coordinate meetings, trainings, deliveries, mass mailings, ticket distribution, and event logistics.
- Prepare and update official handbooks, training manuals, RSVP lists, sign-in sheets, and security lists.
- Assist with the operation, load-in/load-out activities, and event setup/strike for various Macy’s holiday events, trainings, and attractions.
- Provide customer service.
Skills You Will Need
Administrative Skills: Prior experience in administrative and clerical tasks, data entry, and general technical competency.
Communication Skills: Ability to practice open and continuous communication, present information clearly, and work effectively across functional lines.
Leadership and Coordination: Excellent leadership and facilitation abilities, experience in coordinating logistics, and managing schedules.
Creative and Strategic Thinking: Ability to think creatively and strategically, plan and execute events, with a background in theatrical/event production being a plus.
Organizational Skills: Strong organizational skills to manage multiple tasks and projects, and experience in preparing and updating official documents.
Customer Service: Providing excellent customer service, handling hospitality items, and arranging meals for events.
Technical and Maintenance Skills: Experience in maintaining equipment and software, and analyzing database and online registration system information.
Event Management: Experience in assisting with event operation, load-in/load-out activities, setup/strike, and managing event logistics.
Team Collaboration: Ability to partner with different teams to achieve project goals, and manage group activities and excursions.
Who You Are
- Dedicated to fulfilling ideals of diversity, inclusion, and respect that Macy’s aspires to achieve every day in every way.
- Candidates with a bachelor’s degree or equivalent work experience in a related field are encouraged to apply. Prior experience in theatrical/event production, stage management, or company management preferred.
- Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
- Able to work a flexible schedule, including days, evenings, weekends, and holidays, based on department and company needs. Working Thanksgiving Day required.
What We Can Offer You
- An inclusive, challenging, and refreshingly fun work environment
- Competitive pay and benefits rooted in principles of equity
- Merchandise discounts
- Empowerment and autonomy to perform impactful work with tangible results
About Macy’s
Now is an exciting time for a Macy`s career as we continue to focus on creating exciting and memorable experiences for every Macy`s customer, whether their journey starts online or in the store. Our opportunities in Sales, Merchandise, Operations, Customer Service, Warehouse, Marketing, and other areas let you express your creativity and commitment to excellence, grow your career and make a difference to your Macy`s colleagues and customers.
Bring your creativity, energy, and ideas to the Macy`s team – Apply Today!
This job description is not all-inclusive. Macy`s, Inc. reserves the right to amend this job description at any time. Macy`s, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.
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